Practices Contents

Community School - Small Business Accounts

published 28-Oct-2023

GNUcash as an Accounting Application

Growing efforts to establish community schools will require good accounting practices and means to keep records. Many initial efforts start with an accounting structure based on a spreadsheet. However the needs for good financial reporting soon dictate the adoption of accounting software. GNUcash, an open-source accounting project of over 25 years, offers a favourable solution and portable to numerous OS including Windows 98, 7 - 11

Install GNUcash

  1. Download GNUcash
    Note: Windows-Edge may raise a warning that the softward has no certificate - just proceed with the installation.
  2. Create an Accounting Structure
    The default choices are useful to get start and familiar with the application. However with some previous planning, a good accounting structure will greatly facilicate the use of GNUcash. Here is a same designed for community schools, Sample Account Structure for GNUcash
  3. A Sample Finance Manual
    By following this manual, A Community School Finance Manual whether as training exercise or a starting point for any small business, it will bring out the capabilities of GNUcash. With some minor adjustments, the manual should serve well a variety of community schools, particularly suited to those in the East Africa region.

GNUcash is intended to be used by a single operator but its files can easily be shared in the effort to supervise the accounting environment.

More extensive example of the GNUcash ledger with sample customers, vendors and employees MyCommunitySch-LedgerT02b.gnucash